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Wednesday 19 September 2018
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10 Practical Considerations for Setting Up a Festival

Have you always dreamt of setting up a festival? Although it may be a daunting task, with the right vision and a lot of planning, it is possible to start a festival from scratch. However, besides from locking down all of your headline acts, there are a number of practical aspects that you will need to take into consideration to make your dreams a reality. In many cases, an experienced production manager will be hired to take on these tasks. Here are 10 key practical considerations for those planning to set up a festival:

  1. Logistics

Particularly if you are planning on hosting your festival in a remote location, logistics will be your biggest concern. You will need to find suppliers who can deliver to site, and also hire heavy duty machinery such as fork lifts to move everything into place. You will also need to consider how you are going to control traffic in the area and install the appropriate road signs.

  1. Toilets

One of the most important aspects of a festival is the toilets – they can make or break an event! Be sure to hire enough to cover your capacity. You will also need to consider your plumbing system.

  1. Fencing

It is important to secure the perimeter of the festival and backstage areas with fencing to ensure that the event is kept orderly. In addition, you will need to have crowd barriers to control queueing. If you are looking for metal fencing in Yorkshire, there are professional services offering all types of event fencing for sale or hire.

  1. Power

It is essential to lock down a power supply for your event. It is most likely that you will need to hire generators.

  1. Stages

You will need to find a supplier of stages so that your acts have somewhere to perform.

  1. Lighting

No festival is complete without a healthy supply of lasers! You may be able to find a company who can supply your stages and lights all in one.

  1. Workshops and Stalls

As well as the music, you will need to factor in additional entertainment in the form of stalls and workshops in order to pull off a well-rounded event.

  1. Food and Water

You must ensure that you have a steady supply of clean drinking water and a range of caterers who can supply food to your festival goers. In addition, you’ll need to have a number of bars on site who are licenced to sell alcohol.

  1. Waste and Recycling

Festivals generate a lot of waste, which is why you’ll need to consider how you are going to deal with this practically and ethically. Many festivals offer patrons a discount for collecting a bag of rubbish at the end of the event.

  1. Health and Safety

One of the most crucial considerations for any festival is the safety of both staff and patrons. You should hire a professional health and safety manager who can consider this from all angles and ensure that your event meets regulations.

Once you have these 10 key practical aspects in place, you should be all set to go. Then finally, you can focus on the fun stuff like branding and art installations!




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